This privacy policy applies to Aspire Early Education & Kindergarten. Aspire Early Education & Kindergarten is committed to ensuring the privacy of information and to complying with the Privacy Act 1988 (“Privacy Act”). This Privacy Policy applies to personal information collected by Aspire Early Education & Kindergarten and sets out how we collect, store and use your personal information.
Collection of Personal Information
Purpose
Aspire Early Education & Kindergarten collects and holds personal information about you or your child (that is, information relating to an individual or which can be used to identify an individual), which is reasonably necessary for or related to our activities and the services we provide. Aspire Early Education & Kindergarten collects personal information of parents and guardians, children, employees, and stakeholders for the primary purposes of providing early childhood education and care services and advocating for the well-being, protection, and development of children. Aspire Early Education & Kindergarten will only use your personal information for the purpose it was collected or a reasonably expected or related secondary purpose.
Type of Information Collected
The type of personal information Aspire Early Education & Kindergarten collects and holds may include your: name, gender, address, phone numbers, facsimile number, email address, date of birth, bank account details, credit card number, tax file number, Centrelink Customer Reference Number, date of birth (for CRN holder), custody arrangements and/or other information relevant to providing you with services.
Additional Specific Information
Aspire Early Education & Kindergarten collects and holds information about children, which may include their: name, former name, gender, address, Centrelink Customer Reference Number, immunisation status, date and place of birth, birth certificate, Medicare number, custody arrangements or parenting orders, dietary requirements, languages spoken, doctor’s details, medical conditions, additional needs, photographs and videos of children, samples of children’s work, and general information about your child and your family that assists us in providing individualised early learning and care to children.
Methods of Collection
Personal information will generally be collected from you directly through the use of our standard forms, over the internet via our website, via email or written communication with you, or through a telephone conversation with you. Photos and videos of children and children’s work samples are collected at their Aspire Early Education & Kindergarten centre. Name, address, and phone numbers of children’s additional emergency contact people are collected from children’s parents or guardians.
Failure to Provide Information
If you are uncertain about why Aspire Early Education & Kindergarten requires certain information, or if you prefer not to disclose personal or sensitive details, please communicate with your Centre Manager or the Aspire Early Education & Kindergarten Support Office. A staff member will discuss with you the purposes behind our request for your personal information, including any sensitive data.
Should you opt not to provide the requested information, we will inform you of any potential consequences, including impacts on the education and care services we can offer. Aspire Early Education & Kindergarten is legally obligated to collect certain personal and sensitive information. If you opt not to provide us with information mandated by law, we may be unable to provide you with education and care services.
Use of Personal Information
Aspire Early Education & Kindergarten takes seriously its obligations when dealing with your personal information. Aspire Early Education & Kindergarten will collect, hold, and use that personal information for purposes associated with: providing early childhood education and care services; advocating for the well-being, protection, and development of children; documenting children’s learning; managing children’s current or prospective enrolment; providing you with information about our organisation, services and activities via letters, email, SMS and other centre or organization communication channels; and requesting information from you about our organisation and services via surveys.
Collecting Technical Information
When you visit and browse Aspire Early Education & Kindergarten’s website, we use Google Analytics to gather general information that enables us to continually provide a more meaningful experience. This general information is not capable of identifying you with other data held by Google. It is collected through code embedded in the web pages of this website. For more information, visit the Google Privacy Policy – https://www.google.com.au/intl/en-GB/policies/privacy/.
Other information, such as browser type, is included in a ‘cookie’ that is sent to your computer when you are completing certain tasks online. Cookies are an industry standard and most major websites use them. A cookie is a small text file that our site may place on your computer as a tool to remember your preferences. Cookies are designed to provide a better, more customised website experience, and to make it easier for you to use websites. You may refuse the use of cookies by selecting the appropriate settings on your browser.
We may also use technologies similar to cookies in emails you receive either directly from us or from third-party email providers sending emails on our behalf. These technologies help us understand whether you have opened and interacted with the email. They help us understand what you may find of interest. If you prefer not to be tracked in this way you can disable HTML images or refuse HTML (select Text only) within your email software, and you should not click on any links within the email (with the exception of the unsubscribe link). You can opt-out from receiving these emails at any time by clicking on the unsubscribe link within the email.
Our website may contain links to other websites. Please be aware that we are not responsible for the privacy practices of such other sites. When you go to other websites from here, we advise you to be aware and read their privacy policy.
Direct Marketing
If Aspire Early Education & Kindergarten has collected your information directly from you and we believe you reasonably expect us to, we will use or disclose your personal information to communicate directly with you to promote our services. Aspire Early Education & Kindergarten will provide you with a way to easily opt out of receiving direct marketing messages and will stop sending direct marketing communications if you ask us to.
Job Candidates
If you apply for a job with us, we will gather and maintain relevant personal information concerning your employment application. This may include your name, contact details, curriculum vitae or resume, employment history, academic records, working with children and police checks, as well as feedback provided by your referees to Aspire Early Education & Kindergarten or its representatives. We will make reasonable efforts to maintain the confidentiality of this information. If you do not commence employment with Aspire Early Education & Kindergarten, we will dispose of such records once they are no longer necessary for your application. However, we reserve the right to retain any file notes or observations made during interviews with you or your referees regarding your qualifications and suitability for a position, for our own records.
Sensitive Information
In certain situations, we may need to gather sensitive personal information, which could encompass details such as your child’s racial or ethnic background, as well as any cultural or religious needs. Additionally, according to the Education and Care National Regulations, we are mandated to collect and retain information regarding your child’s medical conditions, immunisation records, and any additional requirements they may have. This data collection is deemed necessary to safeguard the well-being, protection, and holistic development of the children under our care.
Disclosure
Aspire Early Education & Kindergarten will only disclose personal information for the intended purpose it was collected or for a reasonably expected or related secondary purpose.
- third-party service providers to aid in the operation of our business, such as credit reporting bodies, collection agencies, legal advisors, and technology service providers. We undertake reasonable measures to ensure these providers comply with the Australian Privacy Principles. Some of these providers may operate overseas or utilise overseas infrastructure to deliver services on our behalf.
- child protection agencies or family support agencies when we reasonably believe that a child is at risk of significant harm.
Personal information will not be disclosed to a third party for any other reason without your consent, except when authorised or mandated by law.
Amendments to This Privacy Statement
Aspire Early Education & Kindergarten reserves the right to modify this Privacy Statement at any time without advance notice. Should changes occur, we'll inform you by publishing an updated version of the policy on our website.
Privacy Policy Complaints and Enquiries
If you wish to lodge a complaint regarding a breach of the Privacy Act, Australian Privacy Principles, or a privacy code applicable to us, please reach out to us using the contact details provided below. We will endeavor to investigate the complaint promptly and provide you with a response. If you are dissatisfied with our response, you have the option to escalate your complaint directly to the Australian Information Commissioner.
For any enquiries or concerns regarding our privacy policy or the manner in which we manage your personal information, please don't hesitate to contact us at:
Postal Address
Privacy Officer
Aspire Early Education & Kindergarten
Level 9, 627 Chapel Street, South Yarra VIC 3141
Email Address
admin@aspireearlyeducation.vic.edu.au
Telephone
1800 978 429